Full procure-to-pay workflow with supplier tracking
Manage your entire purchasing cycle from requesting quotes to paying suppliers. Compare prices from multiple vendors, track goods received against what was ordered, scan supplier bills with OCR, and always know what you owe and when it is due.
Request for Quotation (RFQ), Supplier Quotation, Purchase Order, Goods Receipt Note (GRN), Purchase Bill, and Debit Note. Each step of the procurement cycle has its own document with full GST support.
Send RFQs to multiple suppliers and compare their quotations side by side. See who offers the best rate, delivery terms, and payment conditions before placing your purchase order.
Match your Purchase Order against the Goods Receipt Note and the supplier's bill. Catch discrepancies in quantities, rates, or amounts before you approve payment. No more paying for goods you did not receive.
Photograph a supplier bill with your phone and let ORENX extract the details automatically: supplier name, items, quantities, rates, taxes, and totals. Review and post the draft bill in seconds instead of typing everything manually.
See your outstanding payables broken down by supplier and by age: 0-30 days, 31-60 days, 61-90 days, and 90+ days. Plan your payments to maintain good supplier relationships.
Record payments made against purchase bills. Handle partial payments, advance payments, and allocation across multiple bills. Every supplier's outstanding balance is always up to date.
Receive 200 out of 500 items ordered. Create a GRN for what arrived. Bill only what was received. ORENX tracks the remaining quantity so you know what is still pending from your supplier.
Handle purchase returns and adjustments with debit notes. Link them to the original purchase bill, update stock automatically, and keep your GST input credit records accurate.
Create an RFQ with the items you need and send it to one or more suppliers. Specify quantities, required delivery dates, and any special terms.
As suppliers respond, their quotations are recorded in ORENX. Compare prices, delivery timelines, and payment terms side by side to pick the best option.
Convert the selected supplier quotation into a purchase order. All item details, rates, and tax calculations carry forward. Share the PO with your supplier via PDF.
When goods arrive at your godown, create a Goods Receipt Note. Verify quantities against the PO. Stock is added to your warehouse automatically. Handle partial deliveries across multiple GRNs.
Enter the supplier's invoice or scan it with OCR. ORENX matches it against the PO and GRN, flagging any discrepancies in quantity or rate. Approve and post the bill for payment.
Record the payment against the purchase bill. Track partial payments and outstanding balances. Your supplier ledger and payables dashboard update in real time.
Three-way matching catches differences between what you ordered, what you received, and what you are being billed for. Approve payments with confidence, knowing the numbers add up.
Invoice OCR lets you photograph a supplier bill and extract all the details in seconds. No more typing item names, quantities, and amounts line by line from paper invoices.
Know exactly what you owe each supplier and when it is due. Payables aging analysis helps you plan payments on time and avoid surprise overdue notices.
Multi-supplier comparison puts all quoted prices in one view. Make purchasing decisions based on data, not guesswork or habit. Over time, you build a price history for every item.
Every item in your godown is linked back to its purchase order, GRN, and supplier bill. If there is ever a quality issue or dispute, you can trace exactly when, from whom, and at what price you bought it.